Registration
Registration is the student’s responsibility. After registering for specific courses for the coming quarter and paying fees, the student has a contract with UMC whereby the college agrees to make certain instruction and facilities available and the student agrees to fulfill certain course requirements. Errors, late registration, failure to observe established procedures, or excessive changes in registration not only cause an imposition on others, but are costly and time-consuming for the individual and the college.
Information about registration procedures appear below. Further information may be obtained from the Office of the Registrar and from the quarterly Class Schedule. Students should make sure they have completed specified prerequisites before registering for a course. Students must have completed 46 or more credits to take upper division (3xxx) courses.
How to Register
Faculty Academic Advisors
Computerized Placement Testing
Planning Your Credit Load
Student Classification
Request for Reenrollment
Changes in Registration
Holds on Registration
Notebook Computer Inventory and Registration
Auditing a Course
Priority Registration
Academic Fresh Start
Student self-registration using the World Wide Web is available to most students. In-person registration is still available at the Office of the Registrar, 109 Selvig Hall.
Eligibility for Self-registration
Students must meet two criteria in order to be eligible to self-register using the web: (1) You must be an officially admitted degree-seeking student (PSEOA, NWTC-EGF, Adult Special. and College in the High School students are NOT eligible), and (2) You must have a UMC cumulative GPA of at least a 2.00. All other students MUST register in-person. All in-person registrations require adviser approvals.
General Information for Self-registration
Registration is available on the World Wide Web, on or after your scheduled registration time, using Netscape Navigator, version 2.0 or higher and Internet Explorer 3.0 and higher. You can find out your scheduled registration time by calling the Golden Eagle Informer Line (218-281-8636), by logging on to the computerized Student Access System, or by referring to the printed Registration Queue.
Self-registration is available Monday-Thursday from 7:00 a.m.-12:00 midnight, Friday from 7:00 a.m.-10:00 p.m., and on Saturday from 8:00 a.m.- 6:00 p.m., except on official University holidays. In-person registration is available at the Office of the Registrar, 109 Selvig Hall, 1:00 p.m.-4:15 p.m., Monday - Friday.
Web Registration
Web Registration is available in only five easy steps. For assistance with web registration, use the help buttons listed on the registration screens.
Web registration can be an easy process if you follow these simple steps.
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Have your notebook computer inventoried at the Computer Help Desk, Dowell 104, Monday - Friday from 8:30 a.m.-5:00 p.m. You need to bring your notebook computer and all other peripherals. This must be done each quarter before you can register!
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Clear at the appropriate office any "holds" you may have on your record. You can determine if you have any holds by calling the Golden Eagle Informer Line (218-281-8636), or by logging on to the computerized Student Access System.
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Review the class schedule to identify courses appropriate to your needs. The class schedule is available in printed versions and on-line. Make sure you have completed specific prerequisites before registering for a course.
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Complete a sample Schedule Worksheet including posible alternative courses to substitute for closed sections/courses. You can check to determine if classes are "open" or "closed" by reviewing the section status reports on-line.
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Meet with your faculty adviser to discuss your program needs, review your course selections, and finalize your planned schedule. Make an appointment with your adviser sufficiently early to do this before your scheduled registration time. Although an adviser's signature is not required for self-registration it is strongly recommended that you consult with your adviser to insure appropriate course selections.
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Do you need any magic numbers? Does the course require instructor approval? Are you trying to register in a closed course? Is it after the first week of class? Remember: You must have a magic number to do so. A magic number is a random number available from the instructor that allows you on-line course approval to register in the course.
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Self-register by logging on to UMC's Local Area Network (LAN), start your web browser, and go to the registration site. You will be able to register on or after your scheduled registration time.
In-Person Registration
Your faculty adviser MUST approve and sign your registration form before you present it at the Office of the Registrar.
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Have your notebook computer at the Computer Help Desk, Dowell 104, Monday - Friday from 8:30 a.m.-5:00 p.m. You need to bring your notebook computer and all other peripherals. This must be done each quarter before you can register!
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Review the class schedule to identify courses appropriate to your needs. The class schedule is available in printed versions and on-line. Make sure you have completed specific prerequisites before registering for a course.
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Draft a sample program including possible alternative courses to substitute for closed sections\courses.
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Meet with your faculty adviser (if you are an adult special student you may not have an assigned adviser) to discuss your program needs, review your course selection, complete the registration form, and secure approval for registration. Make an appointment with your adviser sufficiently early to do this before your registration appointment.
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Report to the Office of the Registrar at or after your scheduled appointment time to register. (If you are registering at UMC for the first time, please contact the Admissions Office for admissions details and then call the Office of the Registrar, 218-281-8547, for registration information.)
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Pay your fees upon receipt of the fee statement and/or before the advertised deadline date for fee payment. Your Fee Statement will be sent to your campus mail box.
Registration is not completed until fees are paid. -
Open Registration. Contact the Office of the Registrar, 218-281-8548 for appropriate hours and dates. The office is open 8:00 a.m. to 4:30 p.m. Monday through Friday.
Proper registration is the responsibility of the student.
Registration in specific courses and payment of fees for those courses constitutes a contract with UMC whereby the college agrees to make certain instruction and facilities available and the student agrees to fulfill certain course requirements.
Information in the class schedule is subject to change without notice.
In choosing courses each term, every degree-seeking student is assisted by an assigned faculty adviser. The adviser guides the student in program planning, course selection, and progress toward graduation. Adviser changes must be approved by the student's division or program director's office.
Your Adviser
When you first enroll in college, your academic adviser is going to want to get acquainted with you, your goals, and your expectations for your college experience. Discussions about what you hope to do in the future, which programs of study will best prepare you to meet those goals, what you see as your strengths and weaknesses, and any other issues or concerns that you may have can be discussed. There are no "dumb" questions. If there is something about being in college or preparing for a career that you want to know, then your adviser is a great person to ask.
In addition to the "big" questions like careers and life goals, you and your advisor will probably also talk about other things like what clubs or organizations you might want to join, whether you plan to work while you go to college, and certainly which courses you'll need to take each quarter.
Academic Problems
If a student is having academic difficulty, the adviser will be informed, and the student will be asked to contact his/her adviser to discuss the situation. At times like this, an adviser is a great resource for information on where to get help, and how to get back on track. Your adviser may recommend a tutor, a certain course, a counselor or any number of other resources both on and off campus. The bottom line is that your academic success is important to your adviser, too, and then take their commitment seriously!
As you approach the completion of your degree or time of study at UMC, your adviser will be one of the people that you will want to keep informed about future employment or your intention to continue your studies. Whatever the "next step" may be for you, your adviser can help you work through those transfer issues or serve as a reference in the placement packet that you prepare to help you in your job search.
Changing Advisers
Sometimes students worry about what happens if they decide to change majors or feel that another faculty member might better meet their advising needs. If this is the case, students should go to the Office of the Registrar in Selvig Hall and request a "Change of Adviser" form, complete it according to the directions, and return it to the Office of the Registrar. They'll take it from there. Students can help the process by discussing this need to change with the adviser currently working with them.
Once in a while, a new student will "forget" who his or her adviser is. If this happens to you, just go to your division office and check with the secretary. Once you know who it is and where the office is located, you'll need to check the schedule on the door to find out about "office hours" and when you may have an appointment. Once you make an appointment, try hard to keep it. These are people with many responsibilities. Be sure to call to reschedule if you know that you will not be able to make that meeting.
Academic advising at UMC is an important part of your academic experience, and one that we hope will be a very positive and rewarding one for you. What's our advice on how to make the most of it? In short, get acquainted, get informed, and stay in touch. Academic advising can only happen when you're involved.
Computerized Placement Testing
All full-time new students who enter with fewer than 39 credit hours must take the computerized placement tests. Students who score below the 25th percentile in two or more basic areas are required to take GNED 1000, Freshman Seminar, and the appropriate reading, writing, and/or math courses.
At the end of the basic skills courses students are retested. Students who do not achieve the 25th percentile will be required to take more basic skills courses.
To graduate in four years without going to summer school, you must average 15 credits per quarter. Dropping below that average on a consistent basis can add an extra year to the time you must spend in school.
The normal course load for each term is 15 to 18 credits. To graduate with a bachelor’s degree in four years, you must average 15 credits per term. Dropping below that average may increase the time you must spend in school. A credit requires an average of 3 hours each week in lecture, laboratory, recitation, and/or preparation. This means that you must plan 45 hours per week for 15 credits. Students must register for a minimum of 12 credits in order to maintain full-time status (full-time status is defined as 15 credits for Minnesota State Grant eligibility). To carry more than 18 credits, students should have a minimum of a 2.50 GPA. To carry more than 20 credits, students should have a 3.00 cumulative GPA. Students planning to register for 19 or more credits must secure permission from the Scholastic Standing Committee. Petition forms for approval of an overload of credits are available in the Office of the Registrar. Studies show that students who are able to put the most time into their college education do the best.
Student classification is determined by credits completed successfully: freshman, 0-45 credits; sophomore, 46-90 credits; junior, 91-135 credits; senior, 136 or more credits. Freshmen and sophomores are classified as lower division students, juniors and seniors as upper division students.
Students previously registered at UMC may apply for reenrollment by completing the Request for Reenrollment (available at the Office of the Registrar) one month in advance of the start of the term in which they wish to return. Students absent for one term or more (summer excluded) are classified as returning students. Returning students who have attended other postsecondary institutions must submit official transcripts from each previously attended institution.
After completing registration, students may change their program only with the approval of their adviser. The form for this procedure is available at the Office of the Registrar. Students may not add courses to their schedule after the second week of classes. After six weeks, cancellation of a class without a grade will be permitted only if the student has done passing work up to the time of withdrawal.
During the period after preregistration and until the end of the second week of the quarter, the adviser's signature is the only faculty signature required to add/drop a course. After that time, the signatures of all concerned professors (the adviser and the instructors of the classes dropped and/or added) are required.
Addition of classes is not permitted after the end of the second week of the quarter. Withdrawal from a class is not permitted after the sixth week of the quarter unless the student is passing. The instructor must indicate that the student is passing on the withdrawal form.
Students are held responsible for the requirements of a course in which they have registered until they officially cancel the course. A course is not considered officially canceled until the cancellation form is submitted to the Office of the Registrar.
If you have a hold on your record, you may not register or, in many cases, obtain transcripts until that hold is cleared with the office imposing the hold. A hold may be imposed for financial indebtedness to the University (e.g., for unpaid tuition, fees, or library fines) or for disciplinary or scholastic reasons. You will usually be notified of an existing or impending hold by the department or office authorizing the hold. Notice of any hold, including the name of the department or office where it may be cleared, is available from the Golden Eagle Informer Line, 281-U of M (8636), and also appears on the Student Access System.
To remove a hold from your record, you must first pay the debt owed, correct the scholastic deficiency, or be cleared by Student Affairs. For most debts you will receive a billing statement, which you will submit with payment at the Business Office; you may present the receipted billing statement to the department or office that authorized the hold as evidence that the debt has been paid.
When you clear any hold, the unit imposing the hold will electronically remove the hold from your record. (In some cases you may be given a paper release. You must then take this release to the Office of the Registrar.) Units may, on occasion, issue a temporary hold release. This release allows you to either receive one transcript or register during the quarter in progress.
If, in order to register, you pay a Student Accounts Receivable hold for a previous quarter with a personal check and that check does not clear the bank, you will be sent a notice by the Business Office. Your current registration may be canceled if you fail to respond to this notice and pay your debt.
Notebook Computer Inventory and Registration
Students must have their computers inventoried or obtain noncontract cards at the UMC Computer Help Desk before registration each term.
On occasion a student, with the approval of the faculty advisor, may audit (i.e., register without credit) a course that is not within the prescribed program of study. An auditor must officially register for the course and pay the same tuition charged for regular enrollment. The auditor is not required to complete assigned coursework or take examinations and is not awarded a grade or credit for the course. Audited courses are not eligible for financial aid.
Priority registration allows a student with a documented disability to register at the beginning of the registration queue. Requests for priority registration may be made by the student or the student’s academic adviser to the Office for Students With Disabilities. For more information refer to the statement on priority registration included at the UMC Policies Website or contact the office at (218) 281-8587. TDD users may call (218) 281-8565 or use the Minnesota Relay Service at 1-800-657-3529.
Currently enrolled students who have interrupted their college or university education for a period of five years or more may petition to exclude selected coursework with D or F grades from their GPAs. For more information refer to the Academic Fresh Start Policy included at the UMC Policies Website or contact the office
Office of the Registrar
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